Facilities Assistant

As the Facilities Assistant in London you will be a direct point of contact for any internal and external requests regarding our London office.

While Parity is a remote-first company, the office plays an important role as a space for team members to meet, collaborate, and connect with each other. It should serve as a view into the company for external visitors. As the Facilities Assistant, you will strive to make the office a fun, exciting, interesting space for team members to choose to work.

The ideal candidate should be a dedicated and well-organised, energetic professional who is ready to take on a new challenge. You will be part of the Operations team and your duties will include, but are not limited to:

Key Responsibilities:

FAs support the Facilities Manager with office management duties (soft FM), taking on delegated workloads, but also having defined responsibilities

These responsibilities include, but are not limited to:

• Assisting the FM and wider Ops team with scheduling and delivering events
• Being available as an emergency contact
• Help provide a high-quality safe working environment, which is compliant with current health & safety legislation, other relevant environmental regulations, company standards and industry best practices.
• Becoming a Fire Marshal and First Aider
• Assist the FM in reviewing existing suppliers against budgets and performance
• Produce research and evaluation regarding potential new suppliers
• Assist in the management of local contractors and service partners
• Stakeholder management of all workspace users
• Direct collaboration with Ops colleagues in different teams
• Assist with the general management and maintenance of our office, including arranging any necessary repairs
• Overall front office activities including general support to visitors and team members, onboardings, handling in- and outbound mail, purchasing/invoicing and facilities management, including cleaning and security services

• Stocking the office of all appropriate supplies
• Maintaining relationships with the space provider
• Assist with the review of risk management procedures for the office
• Keep an organised office inventory
• Complete walk-through audits on a daily basis, to ensure that maintenance issues are documented and that office supplies, including refreshments, are satisfactory.

Requirements:

• Office experience or equivalent
• Excellent time management (ability to multitask and prioritise work) and creative problem solving skills to suggest improvements
• Very strong organisational and planning skills
• Proactive, hands-on and resilient self-starter with a strong sense of responsibility
• Excellent written and verbal communication skills with English language at near-native level or C1 equivalent
• Experienced at using Gmail, Docs and Spreadsheets
• Diligent, organised and methodical
• Has awareness of Facilities Management
• Experience of working with stakeholders

• Good numerical skills
• Happy and able to carry out the physical tasks associated with the role
• Willing to embrace learning and CPD within Facilities Management
• Has knowledge/awareness of Web3 ambitions, especially Polkadot

Desirable:

• Knowledge of office administrator responsibilities, systems and procedures
• Experience with project management tools like Trello, Asana or Notion
• Interest in or even experience with blockchain or open-source software
• BA/BSc or equivalent
• Experience of working on projects
• Experience of working within office management/FM
• Experience of working with procurement/tender processes
• Formal FM qualifications

Nice to have:

• Knowledge of office administrator responsibilities, systems and procedures
• Experience with project management tools like Trello, Asana or Notion
• Interest in or even experience with blockchain or open-source software

Please note: This position is based in London (we do not offer relocation assistance for this position)

About working for us:

For everyone who joins us:

• Competitive remuneration packages, including tokens (where legally possible), based on iterative market research
• Collaborative, fast-paced, and self-initiating culture, designed to mimic an open source workflow
• Energising and collaborative team and company retreats all over the world
• Opportunity to learn more about Web3 while on the job, with access to some of the brightest minds in this space; we have plenty of educational initiatives such as internal sessions, all-hands, AMAs, hackathons, etc.
• Teammates who are genuinely excited about their job, impact, and Parity’s mission
• Opportunity to relocate to Germany or Portugal

For those joining us as employees in Germany, Portugal, or the U.K.:

• 28 paid vacation days per year
• Work laptop (macOS or Linux-based) and equipment to enable you to work successfully

• £2,500 yearly learning and development budget for conferences or courses of your choice

Not a perfect match to our requirements? We're still excited to receive your application and hear how you think you can help us achieve our mission.